How College Administrators Can Boost Productivity with School Automation Software

College administrators are used to some of the most rapidly changing environments in the workforce today. Increasing numbers of administrators are investing in school automation software to help them work more efficiently and boost their overall productivity. In fact, all levels of schools—K-12, technical schools, colleges, and universities—have experienced the benefits of using school automation software that integrates with their existing data sources. Below are some of the benefits of utilizing school automation software on campus.

Streamlines Internal Processes

With intuitive self-service options and 24/7, mobile-friendly access, school automation software empowers both students and faculty members to perform administrative tasks with ease. This ultimately frees college administrators up to focus on other daily responsibilities and improves the student experience in the process. School automation software also integrates with student information and general ledger systems, eliminating manual work and effectively automating existing processes.

Automates Forms and Payments

A school automation solution like CampusRight automates form management and payment collection. This provides students with an easy, mobile-friendly way to fill out forms and make payments, eliminating the need for college administrators to chase down paper forms and cash payments from students across campus. Integration with general ledger (GL) systems allows for digital fee collection, decreasing the risk of cash misappropriation and reducing manual work.

Improves Cross-Campus Collaboration

School automation software improves cross-campus collaboration by offering helpful features such as automated notifications and workflow approvals. These features allow administrators to communicate more effectively across departments on campus—not to mention that the ability to coordinate student information saves time and helps avoid delays resulting from manual approval processes.

Eases the Burden of Reporting

School automation software saves a significant amount of time that would otherwise be spent entering, tracking, and collating student data. Automated data collection helps to reduce errors that occur as a result of manual data entry and offers administrators a holistic, big-picture perspective for reporting capabilities.

Simplifies Event Planning

From invitations to ticket sales, school automation software simplifies the entire event planning process by automating all event-related tasks within one centralized platform. This type of solution frees up time that would otherwise be spent on manual event management tasks, such as verifying graduation statuses across departments and distributing graduation tickets to students allowing college administrators to work more efficiently and deliver a better experience for students.

The right school automation software can boost productivity and improve internal processes, from workflow approvals, to form management, and executing the perfect campus event. However, creating well-designed web forms is easier said than done. Download our free guide, Top Five Tips for Creating Effective Web Forms, to learn how to build forms that are easy for administrators to create and for users to fill out.

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3 Ideas for Improving Efficiency for College Administrators

College administrators manage some of the most complex work environments in our society today. Beyond being on the front lines of academia, research and innovation, administrators must tend to everyday tasks from helping with dropped classes to updating student forms. With so much to stay on top of, administrators can feel challenged to be as efficient as they would like to be each day.

In an effort to improve efficiency, college administrators are turning to workflow automation software to streamline internal processes and improve the quality of their work. Digital solutions automate tasks and help do away with manual work, such as compiling and collating student data and manually entering it into different internal systems. In this article, we cover some of the key ways to empower college administrators to be more efficient.

Digitize School Forms

Paper forms are not only inefficient and hard to keep track of but they are also bad for the environment. Digitizing forms allows administrators to switch to a paperless system and improve their operational efficiency by eliminating manual processes such as collecting paper forms and entering data into a system.

Creating, tracking, and updating digital forms is simpler for college administrators than traditional paper forms. Using digital forms is also more convenient for the student population as it enables them to complete forms where they're most active, on their mobile devices. Student data is stored digitally and no longer requires manual entry or updating—not to mention that information is easily accessible to all of the departments across campus. SIS integrated solutions prevent information from being lost due to misplaced paper forms.

Automate Workflows

Outdated manual processes do nothing but slow administrators down—which is why automation is a game-changer for increasing efficiencyy. Automating the workflows associated with forms, payments and approvals allows administrators to streamline processes and work more efficiently. Automated notifications and workflow approvals eliminate the need to repeatedly reach out to managers and other departments for approvals and help administrators avoid any delays caused by slow approvers. Automation also helps improve communication and collaboration across departments.

Integrate Systems

Integrated systems create data silos and inhibit productivity by forcing manual processes. A workflow automation solution such as CampusRight integrates seamlessly with your student information system (SIS) and general ledger (GL) system to remove silos and reduce the need for manual data entry. Seamless integration also eliminates the need for administrators to manually pull or cross-check data in disparate systems and improves collaboration across departments on campus.

College administrators can improve their productivity and increase their efficiency in the workplace—but they need the right solution in place to help make change happen. Digital solutions such as CampusRight empower college administrators to make these improvements by helping to eliminate manual work, automate processes, and streamline workflows.

Does the manual data entry associated with paper form management keep you from completing the work you're most passionate about? Download our free guide, Top Five Tips for Creating Effective Web Forms, to learn how to build forms that are easy for administrators to create, deploy, manage, and track—and for students to complete.

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